Flagging Potential Candidates

Workers Reaching End Date: Existing workers nearing their contract end date can be flagged as potential candidates for future roles.

Active Job Seekers: Individuals currently looking for work are automatically flagged as potential candidates.

Excluded Options

C. Closed Workers: Refers to workers whose contracts are complete and are no longer considered active candidates.

D. Declined Job Seekers: Refers to job seekers rejected for prior postings, and they are typically not flagged as potential candidates.

Reference

See SAP Fieldglass "Candidate Management" documentation.

Purpose of a Corporate Calendar

A Corporate Calendar in SAP Fieldglass defines regional or organizational schedules, including holidays and work patterns.

It supports compliance with local regulations and facilitates accurate time tracking for contingent workers.

Included Details

Recurring non-working days: Allows for pre-scheduled non-working days (e.g., weekends, public holidays) that apply regularly.

Specific non-working days: Designates individual dates (e.g., one-time public holidays) when no work is expected.

Excluded Options

B. Default date format: Relates to system settings, not corporate calendar configuration.

D. Core working hours: Defines work schedules but is not part of the corporate calendar itself.

Reference

See SAP Fieldglass user guides under "Corporate Calendar Configuration" for detailed setup.

Accounting Section in Job Posting Template:

This section manages financial settings and ensures compliance with the organization's billing and payment policies.

Key Information Included:

B. Invoice Configuration and Billing Schedules:Specifies how invoices are structured, timing of billing, and other invoice-related details.

D. Defined Rates:Includes pre-configured rates for standard, overtime, and double-time pay, ensuring accurate worker payment calculations.

Non-Applicable Options:

A. Worker Pay Types & Time and Expense Sheet Settings:These belong to Worker configuration or Time Sheet setup.

C. Association of Worker Assets and Materials:This is managed in a separate section dealing with worker assignments.

References:SAP Fieldglass – Job Posting Templates Configuration

Worker or Work Item Closure Requirements:

Closure refers to finalizing or ending a worker's engagement or completing a work item in SAP Fieldglass.

Mandatory Details for Closure:

Defined Reason:The system requires a predefined reason code for tracking and auditing purposes.

Closure Date:A specific end date must be provided to indicate when the worker or work item engagement terminates.

Non-Mandatory Details:

Supervisory Approval:While approvals may be part of workflow setups, they are not a mandatory step for closure.

Specific Comments:Comments are optional and depend on organizational policy.

References:SAP Fieldglass Workflow Management – Worker Closure Requirements

Custom Lookups Usage

A. Keys and values: Custom Lookups are defined using a lookup table with unique keys and corresponding values, allowing for flexible application use.

B. Custom logic: They enable specialized functionality tailored to organizational needs, such as custom validations or data mappings.

Excluded Options

C. Research and management of unsettled invoice payments: This falls under financial reporting and is unrelated to Custom Lookups.

D. Global search for custom objects: Lookups are not a search feature but a configuration tool.

Reference

SAP Fieldglass documentation: "Using and Configuring Custom Lookups."

Features Accessible to Suppliers via Admin Menu

B. Reject Time or Expense Sheet: Suppliers can review and reject Time or Expense Sheets if discrepancies are found.

C. Manage Sites serviced: Suppliers can define and manage the locations they service.

E. View Rates: Suppliers have visibility into rates configured for their workers and assignments.

Excluded Options

A. Change company name: Company name updates require buyer intervention or administrative rights beyond the supplier role.

D. View Distribution Lists: Distribution Lists are managed by buyers and are not directly visible to suppliers.

Reference

SAP Fieldglass documentation: "Supplier Admin Menu Functions."

Attaching Excel Templates to Reports:

Microsoft Excel templates provide enhanced formatting and functionality for SAP Fieldglass reports.

Valid Use Cases:

B. Multiple Worksheets and Pivot Tables:Templates allow users to organize data across multiple tabs and create pivot tables.

C. Charts and Formulas:Users can add custom charts or formulas not available in standard reports.

E. Formatting:Templates offer flexibility for creating visually appealing and well-organized outputs.

Non-Applicable Options:

A. Maxed Out Scheduled Reports:Attaching templates does not circumvent scheduling limits.

D. Permission Restrictions:Templates are not used to bypass permission-related issues for receiving reports.

References:SAP Fieldglass Reporting – Attaching Excel Templates

Feature Access Settings:Feature Access refers to specific system capabilities that can be toggled on or off for a user based on their role and permissions. Examples include:

Access Archived Data:Allows users to view and retrieve historical data archived by the system.

Use PMO Dashboard:Grants access to the Project Management Office (PMO) dashboard for managing project-based activities.

Use Visualizer:Enables users to utilize the Visualizer tool for analyzing data using charts and graphs.

Feature Configuration:

Administrators define feature access via the user profile settings underAdmin > User Accounts > Feature Access.

These features enhance user capabilities based on their functional requirements.

Incorrect Options Explained:

B. Link multiple accounts:This feature is not part of the standard "Feature Access" list in user profiles but may involve integration configurations.

C. Manage User Roles:This is an administrative privilege, not a feature access setting.

References:SAP Fieldglass User Management – Feature Access

Use of Invoiced Time/Expense Sheets

A. Buyers run Reports or download the Invoices to process payments externally: Most buyers use external financial systems to process payments based on reports or downloaded invoices.

B. Buyers consolidate the Invoices to create bulk Supplier invoices: Consolidation allows efficient management of multiple expenses into a single invoice for payment.

Excluded Options

C. Invoices are used to calculate tax adjustments within SAP Fieldglass: SAP Fieldglass does not typically handle detailed tax adjustments directly.

D. Buyers submit payments in SAP Fieldglass to Suppliers for the generated Invoices: Payments are processed externally, not directly through SAP Fieldglass.

Reference from SAP Fieldglass Documentation

Refer to "Invoice Management and Reporting" for detailed use cases.

SAP Fieldglass allows organizations to manage their contingent workforce effectively. When it comes to creating buyer users, there are specific methods supported by the system:

Access the User List:Navigate toAdmin > User Accounts > User Listin the SAP Fieldglass buyer module. This is where all current user accounts are displayed.

Create a New User:

Click on the "Create" button to start a new user creation process.

Enter the required user details such asUsername, Email Address, Roles, and Permissions.

Assign specific buyer groups, ensuring the user has access to the correct modules and functions.

Save the User Account:Once all required fields are filled, click "Save" to create the new user. The system may send an email notification to the user with their login details.

References:SAP Fieldglass Help Portal (User Management) - Help Documentation on Buyer Users